Accounts Payable
false false false EN-US X-NONE X-NONE MicrosoftInternetExplorer4 JOB DESCRIPTION Whitefish Mountain Resort/Winter Sports Inc TITLE:
Accounts Payable Specialist/Bookkeeper Department:
General Accounting Status:
Full-Time Regular (FTR), Hourly FLSA:
Non-exempt Effective Date:
May 2023 General Duties The Accounting Department at the Resort is responsible for wide range of matters related to financial reporting, transaction processing, system maintenance, support of functional operations, and custodial activities related to document archives and other related matters.
The Accounting Department is located in administrative offices of the Resort on the 2nd floor of the Hibernation House.
Job Relationships:
o Reports to:
Controller o Employees Supervised:
None o Interrelationships:
Maintains cooperative working relationships with staff and management contacted during performance of job duties.
Works closely with all WSI department Managers.
Job Specifications:
o Associate Degree in Accounting or Finance or three or more years related experience and/or training o Strong computer skills (Word, Excel, Outlook, Great Plains Accounting, and SAP Concur softwares).
o Solid understanding of basic bookkeeping and accounts payable principles o Strong written and verbal communication skills required.
Ability to develop effective working relationships with fellow workers; ability to deal courteously and tactfully with the public.
o Ability to work within framework of standard policies and procedures.
o Must be dependable and able to work weekends and holidays as required.
o Strong analytical skills, high degree of accuracy and attention to detail required.
o Ability to work under pressure, in a busy stressful environment with frequent interruptions and work independently with little or no supervision.
o Strong organizational skills and ability to prioritize tasks to complete them within the required time frame.
o The ability to multi-task and change priorities when required.
o Ability to maintain confidentiality with regards to various functions and information.
Specific Duties:
o Works actively to assist in achieving the goals and objectives of the department.
o Assists the Controller with financial related projects as assigned.
o Process incoming invoices, purchase orders and direct them to the appropriate person or area on a daily basis.
o Process purchase requests, Purchase Orders, and invoices through SAP Concur to ensure proper approve o Uploading/inputting invoices into the accounting software and ensure that due dates are correct and that discounts are taken if available.
o Processing AP checks on a weekly basis to ensure that vendors are paid in a timely manner.
o Processing of manual checks as needed.
o Maintain books for multiple homeowner associations and bars, inputting of revenues, deposits, billing, invoices, cutting of AP checks, and producing monthly financial statements in QuickBooks desktop.
o Review and reconciliation of vendor statements to the accounting software and correct or adjust errors.
o Reconciliation of all liability accounts and capital projects to the general ledger, at least monthly.
o Maintenance of aged account payable ledger.
o Maintenance of W-9 forms and processing of 1099's at year end.
o Keep knowledge and skills set up to date for current work responsibilities and strive to improve processes/procedures.
o Maintain cooperative-working relationships with those contacted during performance of job-related duties.
o Abide by and support all company policies and procedures.
o Recognize the responsibilities of co-workers and offer assistance when necessary.
Safety & Wellness:
All team members must be on constant alert for any unsafe conditions and work behaviors.
This will involve, but not be limited to, periodic inspections of work and public areas.
Follow up notification will be done to correct the condition or practice at the earliest possible opportunity.
Work Environment:
o Light physical activity required several times during the year, you will need to move/stack banker boxes of an approximate weight of 50 pounds and handle objects 10-20 pounds infrequently.
o Able to be seated at a desk and computer workstation for extended periods of times up to 8 hours daily with limited breaks.
90% of your time will be sitting at a desk, working on a computer along with filing duties.
o Must utilize stairs to access workspace.
o Job require working weekends, holidays and overtime during peak demand times.
o Non-smoking environment.
This job description is considered a general outline of the duties and responsibilities of this position and is subject to changes and revisions by management when business dictates.
Responsibilities are listed as guidelines only and the job is not necessarily limited to these specific tasks.
Recommended Skills Accounts Payable Administration Analytical Attention To Detail Billing Communication Estimated Salary: $20 to $28 per hour based on qualifications.
Accounts Payable Specialist/Bookkeeper Department:
General Accounting Status:
Full-Time Regular (FTR), Hourly FLSA:
Non-exempt Effective Date:
May 2023 General Duties The Accounting Department at the Resort is responsible for wide range of matters related to financial reporting, transaction processing, system maintenance, support of functional operations, and custodial activities related to document archives and other related matters.
The Accounting Department is located in administrative offices of the Resort on the 2nd floor of the Hibernation House.
Job Relationships:
o Reports to:
Controller o Employees Supervised:
None o Interrelationships:
Maintains cooperative working relationships with staff and management contacted during performance of job duties.
Works closely with all WSI department Managers.
Job Specifications:
o Associate Degree in Accounting or Finance or three or more years related experience and/or training o Strong computer skills (Word, Excel, Outlook, Great Plains Accounting, and SAP Concur softwares).
o Solid understanding of basic bookkeeping and accounts payable principles o Strong written and verbal communication skills required.
Ability to develop effective working relationships with fellow workers; ability to deal courteously and tactfully with the public.
o Ability to work within framework of standard policies and procedures.
o Must be dependable and able to work weekends and holidays as required.
o Strong analytical skills, high degree of accuracy and attention to detail required.
o Ability to work under pressure, in a busy stressful environment with frequent interruptions and work independently with little or no supervision.
o Strong organizational skills and ability to prioritize tasks to complete them within the required time frame.
o The ability to multi-task and change priorities when required.
o Ability to maintain confidentiality with regards to various functions and information.
Specific Duties:
o Works actively to assist in achieving the goals and objectives of the department.
o Assists the Controller with financial related projects as assigned.
o Process incoming invoices, purchase orders and direct them to the appropriate person or area on a daily basis.
o Process purchase requests, Purchase Orders, and invoices through SAP Concur to ensure proper approve o Uploading/inputting invoices into the accounting software and ensure that due dates are correct and that discounts are taken if available.
o Processing AP checks on a weekly basis to ensure that vendors are paid in a timely manner.
o Processing of manual checks as needed.
o Maintain books for multiple homeowner associations and bars, inputting of revenues, deposits, billing, invoices, cutting of AP checks, and producing monthly financial statements in QuickBooks desktop.
o Review and reconciliation of vendor statements to the accounting software and correct or adjust errors.
o Reconciliation of all liability accounts and capital projects to the general ledger, at least monthly.
o Maintenance of aged account payable ledger.
o Maintenance of W-9 forms and processing of 1099's at year end.
o Keep knowledge and skills set up to date for current work responsibilities and strive to improve processes/procedures.
o Maintain cooperative-working relationships with those contacted during performance of job-related duties.
o Abide by and support all company policies and procedures.
o Recognize the responsibilities of co-workers and offer assistance when necessary.
Safety & Wellness:
All team members must be on constant alert for any unsafe conditions and work behaviors.
This will involve, but not be limited to, periodic inspections of work and public areas.
Follow up notification will be done to correct the condition or practice at the earliest possible opportunity.
Work Environment:
o Light physical activity required several times during the year, you will need to move/stack banker boxes of an approximate weight of 50 pounds and handle objects 10-20 pounds infrequently.
o Able to be seated at a desk and computer workstation for extended periods of times up to 8 hours daily with limited breaks.
90% of your time will be sitting at a desk, working on a computer along with filing duties.
o Must utilize stairs to access workspace.
o Job require working weekends, holidays and overtime during peak demand times.
o Non-smoking environment.
This job description is considered a general outline of the duties and responsibilities of this position and is subject to changes and revisions by management when business dictates.
Responsibilities are listed as guidelines only and the job is not necessarily limited to these specific tasks.
Recommended Skills Accounts Payable Administration Analytical Attention To Detail Billing Communication Estimated Salary: $20 to $28 per hour based on qualifications.
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